THE PROMOTIONAL PRODUCT CORPORATION

A Typical Transaction

Opportunity

Need Analysis- documented financial net gain.

Supply Chain Position- the relationship to the manufacturer.

Cost Drivers- shipping, warehousing, time restraints etc…

Stakeholder Study- if any relationships are in place an unbiased review of any financial gains with new potential relationships. Hopefully better leveraging any existing agreements when contracts expire is our first priority. We believe it is harder to create a new relationship then it is to change an existing one.    

Proposal and guarantee-a final document stating how a different approach will increase profit, quality, while decreasing timelines to final product. A written guarantee stating that no money changes hands until certain profit targets are met.

Approach

Access Benefits- Marketing product costs go down. 

Category Break up- separating the print processes to insure maximum purchasing power.

Purchasing Habits- a hand’s on approach to find all our inside client's purchases and direct them to “The Promotional Program”.

PPC Template- using a generic template to start building a customized digital solution.

Execute

CBCS and MQCP- these standards for both manufacturer and end-user ensure only qualified companies can take part in any part of the transaction.

Contract Negotiation- lead role in setting up and maintaining industry relationships.

Purchasing Principles- a standard company policy that includes all purchasing of any printed product to ensure that best buying practices occur.

Guarantee

PPC will evaluate a project and instigate certain performance targets. If these targets are not met all PPC fees will be reimbursed for each specific timeline and financial goals not met. This is to ensure that our client is protected from the beginning of the process to the end.

The 3 Options

Option 1

Consulting on setting up a new promotional product department with a minimum of $500,000 in purchasing power. The areas of greatest concern include:

-Getting control of your art file formats.

-Sourcing the array of promotional goods that are available.

-Our specialty is the integration of this department with the existing systems that are in place within your establishment.

-How supply chains work in this industry.

-How to find manufacturing plants for these products.

-Qualifying new suppliers.

-Assigning a current employee and training in your purchasing department to fill this position for better results.

Option 2

Consulting for large one time promotional events (min $50,000)

-Presenting ideas for a new or existing ad campaign.

-Experience with coordinating all types of events.

- All supplier invoices will be presented and a percentage paid for managing the account.

Option 3

Manufacturing and brokering product (Min $10,000)

-Handling all aspects of the order.

-Product drop shipped to your door.

-All sub-contract invoices will be presented and a percentage paid to manage the account.

-In-house manufacturing will be billed at wholesale pricing.

Our Services

    PPC has extensive experience that provides all services that connects the end user to the manufacturer in the promotional product industry. From calculating the potential value of implementation to qualifying new manufacturers PPC's industry leading ideas change business practices for the future. We know that transactions between B to B and B to C will become self service digital transactions. That customer service will become the primary value added difference between competitors. Meshing manufacturer to the end-user in a seamless transaction..

Some of our methods are;

Teaching the ideals to purchase promotional product

• The different printing processes.
• Industry supply chains.
• Procedure to place any order in the industry to eliminate errors (CBCS)
• Artwork and design specifications for printing processes (MQCP)
• Marketing ideas beginning on product production effectiveness rather than a designer concept.

Using new technologies to enhance all aspects of the transaction

• Using files to view products and approve proofs.
• Sending all information digitally for speed and efficiency.
• Framework for all forms and information requirements.
• Creating Relationships between companies though a digital network.

Providing up to date information on the new products and services that is now available

• Constantly up to date on all major publications in the industry.
• Recognizing new technologies and preparing now for the changes ahead.
• The changing of the process of sourcing and the criteria to do so.

Integration of the new purchasing techniques into the existing systems that are in place

• Our 3 form system can be changed in any way to conform to rules and regulations.
• The Corporate Brand Consistency System (CBCS) ensures that all promotional product is ordered properly and efficiently with quality manufacturers in the world. All going through the same channels that guarantee the best price, product and delivery.
• The manufacturers quality control program (MQCP) is to benefit the manufacturer making sure that all information comes in a specific manner.

Qualifying the industry leading manufacturers

• Production capability report completed for every business
• On site inspection for businesses providing more than $50,000.
• Our (CBCS) is accepted as an approved ordering system with all businesses that provide goods or services to PPC or any of it's clients.
• The (MQCP) ensures up to date information on the manufacturer and all the data needed to perform any order with a certain company or corporation.

Large event product coordination and distribution

• Consultation on proposed products to ensure quality, consistency, pricing, and delivery will be as required.
• Product sourcing with qualified manufacturers.
• Interface between all parties involved in the transaction for the arrival of the product on time.
• Unlike anyone else "all supplier invoices are presented" and a management fee is applied to the account.

Brokering promotional product orders

• Minimum of $10, 000 accounts.
• This is a service for potential clients that would move on to one of our other programs in the future. A trial run to see how everything works. Our client will be involved in some processes to get a feel of the system. Not designed for a long term business solution.
• Acting as a promotional company our staff will service you every thought.
• One contact for all your orders and will return correspondence immediately.
• From concept to final delivery.
• Unlike anyone else "all supplier invoices are presented" and a percentage paid to broker the account.

Manufacturing Product

• Minimum of $5, 000 accounts unless your involved with one of our grouped industry programs (any member of the over 50 associations that we recognize)
• In-house printing for over 20,000 products
• Manufacturers about 5,000 products
• The cheapest way of getting product is to go straight to the manufacturer so give us a call.  

Seminars on specific areas of concern that affect current purchasing habits

• Art Department- How it should work
• Printing- What can and can't be
• Funnelling- PP business through one portal
• Quality Control- From far away
• Shipping- Getting to where it should be first
• Ordering- Let's fill out the form together now!
• Purchasing- How to order any product direct
• Many more ....

The First Step

In most cases we can accomplish the initial meeting information and preliminary goals remotely. There are some projects that we take a pro-active approach due to the lack of resources that our target organization possesses at that moment. In those cases we are onsite managing the process to complete this part of the transaction.

Predetermined Initial Meeting Information

• Assess the amount in dollars for all promotional products within the organization
• Locate the purchasing habits of these products. How and where are the current products purchased?
• Breakdown of the products into categories for best purchasing power
• Estimate the total savings - show by department so that we can decide if the relationship will benefit the target organization on more than one level. From there we can also decide what is to be done in house and what to sub-contract. We would only consider departments that would be able to make substantial profit for an in-house solution.

Preliminary Goals

• Based on the profit estimates PPC will be able to table some ideas about how best to structure the purchasing habits for the Promotional Product Industry. These would also show the potential profit of each concept and detailed data about the implementation. There are normally revisions based on our client’s company policy or market direction. The concepts would be based on real time changes in our industry.

Finalizing Goals

• After considering all concepts. The best scenario is picked. Then a complete set of criteria for the project is submitted to executives for approval. Includes suppliers, pricing, the order process, final duration of the project, and calculations of profits with all costs. This also includes a guarantee if certain goals are not met.

Starting the Project

Now we have a detailed program to implement. The program will have built in indicators for success with specific timeline goals. Some of the parts of a project might be as follows:

• Introducing company wide legislation on purchasing promotional products
• Interfacing with key executives to ensure the funnelling of all products purchased throughout the organization. Also can address concerns and rectify any problems that may arise.
• Merging all digital solutions into clients existing purchasing systems.
• Familiarize the organization with the Corporate Brand Consistency System (CBCS) this system is in place to assure the consistency of all products purchased. Also protects our client from any manufactured defects due to lack of information.
• Teaching in house purchasers to order promotional product.
• Holding seminars that target specific areas of concern to encourage the whole process to completion.
• Initial meetings with all suppliers to explain the specs that we need to inspire a great job on any media.
• Setting up of all new accounts and qualifying all suppliers. Acquaint the supplier with the Manufactures Quality Control Program (MQCP) introduced to help save the manufacturing costs for the end-user and supplier.
• Keeping up on current information to make the right purchasing decisions. To take advantage of manufacturer excess product due to certain soft markets at the time of order. All the while managing the new purchases and profit margins.
• Product inspected and quality controlled while retaining sample data and other pertinent information for future reference.
• Any data that our client needs to keep record of, PPC will incorporate it in the ordering process so that reports can be issued when needed.
• Producing any reports that are outlined in the goals of the project for clients review.

Final evaluation

After implementation usually a custom evaluation is needed. The criteria used for this in our specific goals that we started with. Also the data can be looked at in many different ways to see if there are any trends that can be taken advantage of.

Long Term Goals (Maintenance)

In most cases a maintenance agreement has been made. Yearly or quarterly reports based on the purchasing data for that period. Recommendations are also made that will keep pace with changing technology. The focus of the reports will be on:

• New products available
• Negotiations on contracts that are up or new ones that are needed
• Scrutiny of purchasing choices for price, delivery, quality and consistency
• Inspection of all samples of the orders for stated period
• Recommendations for any changes in the purchasing department for all promotional items